What Is Needed To Apply For Passport In South Africa

What Is Needed To Apply For Passport In South Africa

In this article, Satacts.co.za tries to answer this question by publishing the requirements needed to apply for Passport in South Africa

General information about South African passports

A passport is a document issued by a national government for international travel and it certifies the identity and nationality of the holder.

Applicants should note that In terms of section 26(B) of the South African Citizenship Act, 1995, it is a punishable offense for a South African citizen of 18 years and older to leave or enter South Africa on a foreign passport.

South African passports and travel documents are issued in terms of the South African Passports and Travel Documents Act, 1994, and the related Regulations.

Permanent South African passports and travel documents (machine-readable documents) are printed only in Pretoria, South Africa, from where they are dispatched to the offices of application. Applications made within South African borders can be submitted to any office of the Department of Home Affairs; applications made outside of the country can be submitted to your nearest South African embassy or mission.

South African passports include the following information:

  • A photo of the passport holder
  • Type of Passport
  • Issuing country
  • Passport number
  • Given names and surnames of the passport holder
  • Nationality of the passport holder
  • Gender of the passport holder
  • Birth date
  • Birthplace
  • Issue Date
  • Expiry date
  • Issuing authority

Applying for tourist passports: Persons 16 years and older

These passports are issued to SA citizens who are 16 years and older. 
The passports are valid for 10 years from the date of issue and are not renewable. When your South African passport expires you have to complete a new application to get a new passport. 

To apply for the passport, you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy, or a birth certificate and copy thereof if under 16
  • If under 18 years old, parental consent is for issuing the passport. Please see Tourist passports: persons under 16 for the requirements
  • A completed determination of citizenship Form DHA-529  when applying from abroad
  • Present any existing valid tourist passport if you have lost your passport or it has been stolen and you are applying for a new passport,  you must provide a loss of passport report (DHA-335 ) and confirmation that you reported the loss to the police
  • Two color photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Pay the prescribed fee for the passport

Applying for Maxi Tourist Passports

Maxi tourist passports are 48-page documents meant for frequent travelers. They are the same as regular tourist passports except that they contain more pages for visas.

They are issued only to SA citizens aged 16 years or older. The documents are valid for 10 years and are not renewable. Once the validity period of a passport expires you will have to submit a new application for a passport. 

To apply for a Maxi tourist passport you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy, or a birth certificate and copy thereof if under 16
  • If under 18 years, the prescribed consent by parents must be furnished. Please see Tourist passports: persons under 16 for the requirements
  • A completed determination of citizenship Form DHA-529  when applying from abroad
  • Present any existing valid tourist passport if you have lost your passport or it has been stolen and you are applying for a new passport,  you must provide a loss of passport report (DHA-335 ) and confirmation that you reported the loss to the police
  • Two color photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Pay prescribed fees

Applying for Tourist  Passports: Persons under 16 years

These passports are issued to SA citizens who are 15 years or younger.  The passports are valid for 5 years and are not renewable.  Once the validity period of a passport expires you will have to submit a new application for a passport. 

To apply for the passport you must submit the following documents:

  • A duly completed passport application Form DHA-73

If the parents are married, the passport application form must be signed by both parents and the child and both parents should be in attendance when the application is submitted.

Please note that the child and both parents should be in attendance when the application is submitted to the nearest Home Affairs office or SA Mission/Consulate. If a parent cannot be in attendance, a letter of consent and a copy of ID will no longer be accepted.

If divorced and sole parental rights and responsibilities in regard to guardianship have not been granted to one parent, the child, and both parents should be in attendance when the application is submitted and both must sign the application form.

If a parent is deceased, his or her death certificate and a copy thereof must accompany the application for the passport

In the case of minors born out of wedlock, the biological father’s consent will also be required if any of the circumstances as outlined in section 21 of the Children’s Act, 1995, are applicable, the child and both parents should be in attendance when the application is submitted.

If the applicant is in the care of a guardian other than the parents, proof of the High Court’s appointment must accompany the application.

If a parent cannot be located or refuses to consent, or a dispute concerning consent arises, the matter should be referred to the Children’s Court. The Court’s decision must be submitted with the application for the passport.

  • The child’s South African birth certificate and a copy thereof
  • Two color passport photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Payment of the prescribed passport fee 

Applying for Official passports

Official passports are issued to officials attached to government institutions who have to travel on official business. These passports are only valid for a period of 5 years. 

To apply for an official passport you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy
  • A letter on the official letterhead and signed by the head of the institution or his or her delegate confirming that the passport is needed for an official trip and that you are employed by the institution
  • Two color photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Submit your existing valid official passport or if lost or stolen a lost passport report (DHA-335) as well as confirmation that the loss was reported to the police

You will also have to sign an undertaking

  • To use the official passport only for duly authorized trips
  • To keep the passport in safe custody
  • Hand in the passport to the Department of Home Affairs if you leave government service or you will no longer require an official passport
  • To return your passport to a designated person in your department or organization for safe-keeping on return from your official trip
  • Report the loss of an official passport to the SA Police Services and the designated person in your department or organization as soon as possible after the loss.

Applying for Diplomatic passports

Diplomatic passports are administered by the Department of International Relations. Inquiries should be directed to the Protocol Section in the aforesaid Department.

Applying for Documents for Travel Purposes

Documents for travel purposes are issued to South African permanent residence permit holders who cannot obtain travel documents from their countries of origin. These documents are only valid for a period of 5 years. 

To apply for a document for travel purposes, you must submit the following:

  • A duly completed passport application Form DHA-73
  • Written confirmation by your country of origin that the country cannot issue you with a passport, except in the case of refugees who have been granted permanent residence as a refugee.
  • If under 18 years, the prescribed consent by parents must be furnished. See requirements under Tourist passports for persons under 16
  • Your permanent residence permit and a copy thereof
  • Your original SA non-citizen identity document and a copy thereof
  • Two color photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Payment of the prescribed fee.

 
Applying for Crew Member Certificates

Crew member certificates are issued to South Africans who are crew members of an airline registered in South Africa. 

To apply for a crew member certificate you must submit the following documents:

  • A duly completed  passport application Form DHA-73
  • Your original SA identity document and a copy thereof
  • Two color photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Official letter from your employer confirming that you are employed by the airline 

How much does it cost to get a passport in South Africa?

Adult PassportR600.00
Child PassportR600.00
Replacement of new format South African tourist passport that runs out of blank visa pages, before the expiry dates.R600.00
Document for traveling purposes (BI-105)R600.00
Maxi Tourist Passport (48 Pages)R1200.00